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Event management

Every year we organize about 100 press-conferences, forums and congresses. We specialize in major business events with thousands of participants, journalists and volunteers. Technical management is an important part of our work as well and we execute it in full accordance with business-tasks of our clients
Get in Touch
Artem Borovoy, Business Director
Artem Borovoy,
Business Director

Event management:
an art of assembling complex details on time

We organize events of different formats and scale but most of them are:

  • forums and conferences
  • exhibitions
  • festivals and city events
  • presentations, launches and activations
  • fashion shows
  • social projects

If you haven’t found a match to your demand, don’t get upset. We organize promo-events, congresses, concerts, webinars, trainings, seminars, debates and more.

Promotion events and event management for you:
involvement and two-way communication with the clients

  • Experienced team — each projects starts with the organization of a team with the members who conform best to the project profile.
  • Experience of large scale project management — with the participation of state leaders and number of participants exceeding 10 000 people.
  • Cooperation with federal services supporting participation of state leaders (protocol assistance, Press service of the Administration of the President of the Russian Federation, Ministry of Foreign Affairs, etc.).
  • Experience in work with state institutions within the framework of invitation campaigns for top-level officials (GR).
  • Industry expertise — we work with an array of industries and have an established base of industry experts.
  • Event + PR — event organization is not our sole competence. We know how to make a newsworthy event that will be highlighted in top Russian and foreign media.
  • Supplier record — defined process of supplier search and evaluation guarantees best value for money.
  • Own participants, speakers and sponsors databases.
  • Fundraising competence — provided you have an idea for an event but possess limited capital, we know how to attract additional resources.

A brief summary of our work
1000 steps to make a top class event

Planning

  • Research
  • Concept development
  • Agenda management
  • KPI and objectives
  • Job scheduling
  • Supplier search
  • Budgeting
  • Contracting
  • Project team

Preparations

  • Venue search and arrangement
  • Design and branding
  • Souvenirs and printing
  • Invitation campaign
  • Business program
  • Speakers’ invitation
  • Expert consulting
  • Logistics
  • Search and staff training
  • Fundraising

Promotion

  • Communication strategy
  • Presentation materials
  • Web site and mobile app
  • Promotion in social media (SMM)
  • Advertising
  • PR and GR
  • Work with media partners
  • Email marketing
  • Content marketing
  • Media screening and analytics

Event management

  • Participants’ registration
  • Venue construction
  • Media accreditation
  • Press center hosting
  • Transport and logistics
  • Visa support and accommodation
  • Catering
  • Photo and video
  • Livestreaming
  • Entertainment program
  • Safety and security
  • Technical support
  • Personnel administration

Results

  • Highlighting in media
  • Feedback gathering
  • Traditional and social media screening
  • Reporting and documenting
  • Photo and video processing
  • Post materials
  • Gratitudes
Geography of projects

Examples of events we organized

Polylog Agency is one of the largest operators of business events in Russia. We have work experience in more than 50 regions of Russia, Europe, Asia, America. In total, we organized more than 150 forums, conferences, roundtables and exhibitions.


Award winning quality

Prize of the &quote;Protocol Service&quote; Forum 2012
Protocol
Service
2012
Global Event Awards 2014
Global Event
Awards
2014
Russian Sponsorship Awards 2016
Russian Sponsorship Awards
2016
Event of the Year
Event
of the Year
2014
RuPoR Award 2015
RuPoR
Award
2015
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